British Council

1. Overview of the British Council

The British Council is the UK’s international organisation for cultural relations and educational opportunities. We build connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. Last year we reached over 80 million people directly and 791 million people overall including online, broadcasts and publications. Founded in 1934 we are a UK charity governed by Royal Charter and a UK public body. We receive a 15 per cent core funding grant from the UK government. www.britishcouncil.org

2. Introduction

Cultural and Creative Hubs Vietnam is a project co-funded by the European Union and the British Council and implemented by the British Council in partnership with the Vietnam National Institute for Culture and Arts Studies (VICAS). The project aims to enhance capacity, build a network and provide legal and policy assistance for cultural and creative hubs across Vietnam. The overall objective of the project is to contribute to the sustainable development of a network of cultural and creative hubs in Vietnam. This in turn means continuing support for independent artists and creative practitioners, nurturing of freedom of artistic expression and creativity, and offering a diverse cultural life for Vietnamese people.

To learn more about the project please visit: https://www.britishcouncil.vn/en/programmes/arts/cultural-creative-hubs-...

3. Scope of Work

As Cultural and Creative Hubs Vietnam will conclude by the end of March 2021, the project team is now developing a comprehensive evaluation plan for this three-year project. We are looking to recruit a consultant with expansive experience in Monitoring, Evaluation and Learning (MEL) to support our team with a joint overview and analysis of existing monitoring database, and to conduct an independent evaluation of the results and impact of the project. 

The scope of work for the MEL consultant include:

  • Review all technical interim reports and other useful project documents to establish an understanding of the project structure and activities from April 2018 up to the present (one day);
  • Review, discuss and present any suggestions for improvement to the current project Logframe (one day);
  • Review the project end-line survey form(s) and present any suggestions for improvement in line with the project Logframe (one day); 
  • Review and analysis results of the end-line survey report to generate content for the evaluation report (three days);
  • Plan and carry out a plan of interviews with project key stakeholders to form three to four thematic case studies. The theme of these case studies will be discussed and agreed with the project. The interviews will be for a maximum of 20 people. (ten days);
  • Writing of final evaluation report (ten days);
  • Plan and run a MEL workshop with project key stakeholders (two days);
  • Meetings and communications with project team (two days).

Total working days: 30 days

* Please note that all meetings and interviews can be done online should it be required under any unforeseeable Covid-19 complication

Key deliverables:

  • One final evaluation report (maximum 20 A4 pages not including appendices)
  • Appendices including as the minimum: 1. Complete summary of monitoring data review and analysis; 2. Complete summary of qualitative data from interviews; 3. Full case studies; 4. Revised project Logframe (if applicable); 5. Revised end-line survey form(s) (if applicable); an interview plan and interview transcription of all interviews conducted (audio files stored in internet link accepted); and 6. signed consent forms/information release forms from all interviewees in accordance with the British Council’s information management policy. 

4. Timeline

To be discussed with successful supplier but we would be looking to complete this project by 15 May 2021 with the exception of a workshop in June, following this general timeline:

Activity (subject to agreement with supplier) Date/Time
RFP Issued to bidding suppliers 5 February 2021
Deadline for inquiries 17 February 2021
Deadline for submission of RFP responses by potential suppliers (Response deadline) 26 February 2021
Offer to successful candidate 15 March 2021
Earliest contract start date 1 April 2021
Final submission to the British Council 15 May 2021
MEL workshop (exact date TBC) 1–30 June 2021
End of contract date 30 June 2021

5. Indicative Budget Band

Professional fee for 30 working days for one person with the daily rate depending on experience and qualifications, inclusive of all applicable taxes. We follow the UN-EU 2017 cost norms for professional fees and other expenses in Vietnam.

6. Quotation Validity

Your quotation must remain open for acceptance by the British Council for a minimum of thirty days from the date that it is issued to the British Council in response to this requirement.

7. Payment and Invoicing

In consideration of the Recipient’s delivery of the Project, the professional fees shall be paid by the British Council to the Recipient by BACS transfer in accordance with the payment schedule, subject to the Recipient’s satisfactory compliance with the terms in the agreement.

8. Instructions for Responding

Please send your proposal to vnarts@britishcouncil.org.vn by 23.59 Vietnam time, 26 February 2021. 

Please include (in no more than three pages) using the form provided: 

  • Relevant previous experience and track record in MEL work in the fields of culture, development or similar. Please include two referees (no need to include contact information at this stage as we will only require that for short-listed candidates at later stage); and attach sample of a previous MEL report that you / your team has done for a similar assignment.
  • Relevant qualification and publication.
  • Briefly express why you are suitable for this assignment and outline your proposed approach (no more than 1 page).
  • Total quote.
  • Indication of availability to work within specified timeline.

9. Clarification Requests

All clarification requests should be submitted to vnarts@britishcouncil.org.vn before 17 February. 

10. Award Criteria

Responses from potential suppliers will be assessed and awarded based on an assessment of quality and total cost. 

By issuing this RFP, the British Council is not bound in any way to enter into any contractual or other arrangement with you or any other potential supplier.