British Council

1. Overview of the British Council

The British Council is the UK’s international organisation for cultural relations and educational opportunities. We build connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. Last year we reached over 80 million people directly and 791 million people overall including online, broadcasts and publications. Founded in 1934 we are a UK charity governed by Royal Charter and a UK public body. We receive a 15 per cent core funding grant from the UK government. www.britishcouncil.org

2. Introduction

Forum theatre is used as a new approach to combat human trafficking and unsafe migration in five hot-spot provinces in Viet Nam consisting of Hai Phong, Quang Ninh, Nghe An, Ha Tinh and Quang Binh. 

Anti-human trafficking theatre performances in local communities became important instruments to help vulnerable groups have better understanding and access to formal support from judicial system for victims and potential victims of trafficking and unsafe migration. We are now, therefore, planning and delivering Forum Theatre Online Training of Trainers (ToT) and Digital Resource Development.

This activity will take advantage of the international expertise and the existing capacity in forum theatre amongst provincial theatre troupes to further build capacity of community-based organisations (such as youth unions and women’s unions) in forum theatre in tackling the issues of human trafficking and unsafe migration in local communities. It is particularly important to build this capacity and the digital resource that comes with it, as it will equip local organisations with deep roots in the community with online skills and capability to plan and deliver relevant actions, particularly in the context of COVID-19 which might restrict future mobility and possibility to organise large scale face-to-face events.

3. Scope of Work 

We are looking to commission a creative team to develop the Digital Resource on Forum Theatre, based on contents of the ToT programme as well as theatrical productions of this training programme. The resource will serve as a tool for forum theatre practitioners and the community to design cascade training programmes, and communicate issues related to human trafficking as well as other social issues in Viet Nam.

Below are a few key notes for the assignment: 

  • The creative team needs to plan and deliver the digital resource development including: a toolkit in the form of video series, audio recordings, and other text and visual resources. The final product shall serve as a tool for trainers to use in cascade training in different local communities.
  • An important product of the resource is the forum theatre performances recorded in the studio with the participation of one or two social media influencers.
  • The content of the training programme and footages recorded during the training process as well as performances in the localities will be the primary source of materials for the digital resource development. The production team will receive consultation from international and local trainers involved in the training process.
  • The creative team developing the forum theatre digital resource should consist of the following members: art director, producer, content writer, graphic designer, cinematographer, sound technician/recorder, film editor.

4. Timeline 

We expect to work with the production team following the below timeline: 

Activity (subject to agreement between two parties) Date/Time
RFP Issued to bidding suppliers 25 June 2021
Deadline for submission of RFP responses by potential suppliers (Response Deadline) 16 July 2021
Offer to successful candidate and contract signing 16−23 July 2021
Establish a detailed work plan for the digital resource development 23−30 July 2021
Film the online and offline training activities, including the performances in the studio 01−15  August 2021
Develop publications of the digital resource based on training materials of the master trainer 01−15 August 2021
Complete the digital resource in consultation with the trainers (videos and publications) 15 August to 30 September 2021
End of contract 30 September 2021

5. Indicative Budget Band

Please specify the proposed professional fee in accordance with the work plan (e.g. daily rate x number of people x number of working days). The fee shall be inclusive of all applicable taxes and costs for equipment, but not inclusive of other expenses such as traveling or production costs (e.g. printing). We follow the UN-EU 2017 cost norms for professional fees and other expenses in Viet Nam.

6. Quotation Validity

Your quotation must remain open for acceptance by the British Council for a minimum of thirty days from the date that it is issued to the British Council in response to this requirement.

7. Payment and Invoicing

In consideration of the Recipient’s delivery of the Project, the professional fees shall be paid by the British Council to the Recipient by BACS transfer in accordance with the payment schedule, subject to the Recipient’s satisfactory compliance with the terms in the agreement.

8. Instructions for Responding

Please send your proposal to vnarts@britishcouncil.org.vn by 23.59 Viet Nam time, 16 July 2021. 

  1. An expression of interest detailing your experience and explaining why you are suitable for this assignment
  2. Portfolio of the team (members)
  3. Total quote
  4. Indication of availability to work within specified timeline.

9. Clarification Requests

All clarification requests should be submitted to vnarts@britishcouncil.org.vn before 12 July 2021.

10. Award Criteria

Responses from potential suppliers will be assessed and awarded based on an assessment of quality and total cost. 

By issuing this RFP, the British Council is not bound in any way to enter into any contractual or other arrangement with you or any other potential supplier.